Locally-Funded K-12 School Projects

Documents are available from this webpage but O/A agreements, amendments, construction contracts and change orders are administered by the Alabama State Department of Education (SDE) School Architect's office, 334-694-4602. Architects submit locally-funded K-12 documents to SDE for full review. SDE then forwards a copy of the documents to DCM.

  • Permit Fees for locally-funded K-12 school projects must be paid by the time a copy of the fully executed construction contract is received by the DCM Contract Administration Division from the SDE School Architect's office.
  • All projects require a DCM Inspector-facilitated pre-construction conference which can be scheduled once the Inspector receives a notice from DCM's office that the Permit Fee has been paid. A pre-construction conference cannot occur until the Inspector receives a copy of the fully executed construction contract from DCM's office.
  • Permit Fee payment information is available on the User Fees webpage.

Forms

Brief Instructions


Owner/Architect/Engineer Documents


For reference, does not need to be submitted.
For reference, does not need to be submitted.
Submit 5 originals, each notary sealed.
Entire E-Verify Memorandum of Understanding (MOU)
Submit 5 copies of Architect's/Engineer's MOU.
Submit 5 originals.
Submit 1 copy with each Amendment original.
Not required, for use if Owner-requested.

Construction Administration Documents


C-2: Instructions to Bidders - updated March 2020
For reference, does not need to be submitted.
Submit 6 copies.
May be used in lieu of a cashier’s check.
Submit 6 copies, notary seal must show.
For reference, does not need to be submitted.
Submit 6 originals.
Submit 6 originals, each notary sealed, with original power of attorney.
Submit 6 originals, each notary sealed, with original power of attorney.
For reference; does not need to be submitted.
Give Article 37 to contractor's ins. rep; submit 6 copies of contractor's ins. certificate.
Submit 6 originals, each notary sealed.
For reference.
Entire E-Verify Memorandum of Understanding (MOU)
Submit 6 copies of contractor's MOU.
For reference, does not need to be submitted.
For use as needed.
B-12: Change Order Checklist - updated March 2020
For reference, does not need to be submitted.
Submit 6 originals.
Submit 6 originals.
Submit 4 copies.
Submit 4 copies, contractor may use own form.
B-13: Final Payment Checklist - updated February 2020
For use as needed.