Fully Locally-Funded K-12 School Project Forms

Fully Locally-Funded definition: A project for which the funding is totally derived from the resources of the local Awarding Authority/Owner, including but not limited to federal and local funds, grants and donations (no state funds or state bond issue funds are involved).

Fully locally-funded K-12 (including charter) school projects are administered by DCM's Plan Review Division and Project Inspection Division, and are not administered by DCM's Contract Administration Division.

Forms Use, Permit Fee and Inspections

  • When a K-12 project is fully locally-funded, the K-12 forms listed below must be used during the entire project. Note: DCM does not review nor process fully locally-funded K-12 project payment applications.
  • Fully locally-funded project contract documents are available from this DCM webpage; however, Agreements Between Owner and Architect (O/A Agreements), amendments, construction contracts and change orders of such projects are administered by the Alabama State Department of Education (SDE) School Architect's office, 334-694-4602. Designers submit fully locally-funded K-12 contract documents to SDE for review and approval. SDE then forwards a copy of the documents to DCM.
  • Permit Fees for fully locally-funded K-12 school projects must be paid by the time a copy of the fully executed construction contract is received by DCM from the SDE School Architect's office. See User Fees webpage for payment information.
  • All projects require a DCM Inspector-facilitated pre-construction conference which can be scheduled after the Permit Fee is paid. A pre-construction conference can occur once the Inspector receives a copy of the fully executed construction contract from DCM's office. Benchmarks must then be met for required inspections as listed in the Pre-Construction Conference Checklist.

Public School and College Authority (PSCA)

  • When a K-12 project is partially or fully PSCA-funded from the beginning of the project, PSCA forms must be used during the entire project (instead of K-12 forms) and submitted to DCM. DCM's Contract Administration Division administers and reviews all PSCA-funded K-12 project contract documents including payment applications.
  • If a K-12 project begins with local funds and during the project is awarded partial or full PSCA funding, PSCA forms must be used for the remainder of the project. Contract adminstration transfers from SDE to DCM's Contract Administration Division. Contact DCM Contract Administration Division for assistance with completing documents required to convert locally-funded projects to PSCA. The basic Contract Document Administration Fee must be paid when a fully locally-funded project O/A Agreement and construction contract is converted to PSCA, see User Fees webpage for payment information.

For more detailed instructions than listed below, and for plan review and inspections requirements, see DCM's Manual of Procedures.


Forms

Brief Instructions


Owner/Architect/Engineer Documents


Include 1 copy with each plan review submittal.
For reference, does not need to be submitted.
For reference, does not need to be submitted.
Submit 5 originals, each notary sealed.
Entire E-Verify Memorandum of Understanding (MOU)
Submit 5 copies of Architect's/Engineer's MOU.
B-4: Amendment to O/A Agreement - updated August 2020
Submit 5 originals.
Submit 1 copy with each Amendment original.
Contact SDE or local BOE for instructions.
Not required, for use if Owner-requested.

Construction Administration Documents


For reference, does not need to be submitted.
Submit 6 copies.
May be used in lieu of a cashier’s check.
Submit 6 copies, notary seal must show.
For reference, does not need to be submitted.
Submit 6 originals.
Submit 6 originals, each notary sealed, with original power of attorney.
Submit 6 originals, each notary sealed, with original power of attorney.
For reference; does not need to be submitted.
Give Article 37 to contractor's ins. rep; submit 6 copies of contractor's ins. certificate.
Submit 6 originals, each notary sealed.
For reference.
Entire E-Verify Memorandum of Understanding (MOU)
Submit 6 copies of contractor's MOU.
For reference, does not need to be submitted.
For use as needed.
For reference, does not need to be submitted.
C-12: Contract Change Order - updated August 2020
Submit 6 originals.
Submit 6 originals.
Contact SDE or local BOE for instructions.
Contact SDE or local BOE for instructions.
Contact SDE or local BOE for instructions.
For use as needed.