Alabama Community College System (ACCS) Projects

DCM's Contract Administration Division administers the contract documents of state agency projects, ACCS projects, Public School and College Authority (PSCA)-funded projects and other bond-funded projects. DCM does not review nor process ACCS project payment applications, unless the project is PSCA-funded in which case PSCA Forms must be used. DCM does not review nor process the contract documents of non-ACCS higher education projects.

  • The Contract Document Administration Fee-O/A must be paid by the time an owner/architect agreement is submitted to DCM for review. The Contract Document Administration Fee-CC and the Permit Fee must be paid by the time a construction contract is submitted to DCM for review. O/A agreement and construction contract reviews can begin once the fees have been paid.
  • All projects require a DCM Inspector-facilitated pre-construction conference which can be scheduled once the Inspector receives a notice from DCM's office that the Permit Fee has been paid. A pre-construction conference cannot occur until the Inspector receives a copy of the fully executed construction contract from DCM's office.
  • Contract Document Administration and Permit Fees payment information is available on the User Fees webpage.

Forms

Brief Instructions


Owner/Architect/Engineer Documents


For reference, does not need to be submitted.
For reference, does not need to be submitted.
Submit 5 originals, each notary sealed.
Entire E-Verify Memorandum of Understanding (MOU)
Submit 5 copies of Architect's/Engineer's MOU.
Submit 5 originals.
Submit 1 copy with each Amendment original.
Contact college or ACCS for instructions.
Required on projects with a $100,000 contract or more.

Construction Administration Documents


C-2: Instructions to Bidders - updated March 2020
For reference, does not need to be submitted.
Submit 6 copies.
May be used in lieu of a cashier’s check.
Submit 6 copies, notary seal must show.
For reference, does not need to be submitted.
Submit 6 originals.
Submit 6 originals, each notary sealed, with original power of attorney.
Submit 6 originals, each notary sealed, with original power of attorney.
For reference, does not need to be submitted.
Give Article 37 to contractor's ins. rep; submit 6 copies of contractor's ins. certificate.
Submit 6 originals, each notary sealed.
For reference.
Entire E-Verify Memorandum of Understanding (MOU)
Submit 6 copies of contractor's MOU.
For reference, does not need to be submitted.
For use as needed.
B-12: Change Order Checklist - updated March 2020
For reference, does not need to be submitted.
Submit 6 originals.
Submit 6 originals.
Contact college or ACCS for instructions.
Contact college or ACCS for instructions.
Contact college or ACCS for instructions.
B-13: Final Payment Checklist - updated February 2020
For use as needed.