Fully Locally-Funded State Agency Project Forms

State agency projects are administered by DCM's Contract Administration Division, Plan Review Division and Project Inspection Division. State agency projects may also be supervised by DCM's Project Management Division when applicable, see assigned agencies.

Form Use and Contract Document Administration Fee

  • Architectural/Engineering Firms:
    • Spec. writers: Flat non-password-protected pdfs of State Agency-owned projects' construction administration documents are available for use in project manuals.
    • Document admin: As part of owners' payments to design professionals (DP) for Service D-Construction Contract Procurement and Service E-Construction Contract Administration, it is the responsibility of the DP to prepare the construction contract with bond forms, any change order with justification form and supporting documentation, the certificate of substantial completion with attachments, and deliver them to the contractor for execution. The DP is also responsible for preparing other documents such as the final payment checklist with attachments. It is the responsibility of the DP to ensure attachments from contractors such as executed bonds, insurance certificates, back-up for change orders, and executed roof warranties are complete and meet the requirements of the Manual of Procedures.
  • The Contract Document Administration Fee-O/A must be paid by the time an Agreement Between Owner and Architect (O/A Agreement) is submitted to DCM for review. The Contract Document Administration Fee-CC and the Permit Fee must be paid by the time a construction contract is submitted to DCM for review. O/A Agreement and construction contract reviews can begin once the fees have been paid. See User Fees webpage for payment information.
  • Storm damage: If the AL Division of Risk Management (DRM) is the insurer, include the DRM claim #, if any, on O/A Agreements and B-1 transmittals.

Pre-Construction Conference, Inspections and Permit Fee

  • All projects require a DCM Inspector-facilitated pre-construction conference which can be scheduled after the Permit Fee is paid; see User Fees webpage for payment information. The Permit Fee and CDA Fee-CC must be paid by the time a construction contract is submitted to DCM for review. A pre-construction conference can occur once the Inspector receives a copy of the fully executed construction contract and notice to proceed from DCM's office. Benchmarks must then be met for required inspections as listed in the Pre-Construction Conference Checklist.

Manual of Procedures

  • For more detailed instructions than listed below, and for plan review and inspections requirements, see DCM's Manual of Procedures.

Forms

Brief Instructions for Architects/Engineers


Owner/Architect/Engineer Documents


Include 1 copy with each plan review submittal.
For reference, does not need to be submitted.
Due before O/A Agreement is reviewed by DCM.
Submit 5 originals.
For reference, does not need to be submitted.
Give Article 13 to architect's ins. rep; submit 5 copies of architect's ins. certificate.
Submit 5 originals, each notary sealed.
Submit 5 copies of Architect's/Engineer's entire MOU.
Owner required to apply for a certificate on each project.
Submit 5 originals.
Submit 1 copy with each Amendment original.
Submit 5 originals.

Construction Administration Documents


For reference, does not need to be submitted.
For use as needed.
Submit 6 copies.
May be used in lieu of a cashier’s check.
Submit 6 copies, notary seal must show.
For reference, does not need to be submitted.
Due before Construction Contract is reviewed by DCM.
Due before Constr. Contract is reviewed by DCM, and before scheduling pre-con.
Submit 6 originals.
Submit 6 originals, with original power of attorney.
Submit 6 originals, with original power of attorney.
Give Article 37 to contractor's ins. rep; submit 6 copies of contractor's ins. certificate.
Submit 6 originals, each notary sealed.
Submit 6 copies of contractor's entire MOU.
Contractor required to apply for a certificate on each project.
C-15: Detail of Project Sign - updated April 2021
Required on projects with a $100,000 contract or more.
For use as needed.
Submit 6 originals.
Submit 6 originals.
Submit 4 copies.
Submit 4 copies, contractor may use own form.
Submit 1 copy with each B-13 copy.
Submit 4 copies; each copy with all attachments.
Submit 1 original with each B-13 copy.
Submit 1 original, if required by Owner, with each B-13 copy.
Submit 1 original with each B-13 copy.