State Agency Project Forms

State agency projects are administered by DCM's Contract Administration Division, Plan Review Division and Project Inspection Division. State agency projects may also be supervised by DCM's Project Management Division when applicable, see assigned agencies.

  • The Contract Document Administration Fee-O/A must be paid by the time an Agreement Between Owner and Architect (O/A Agreement) is submitted to DCM for review. The Contract Document Administration Fee-CC and the Permit Fee must be paid by the time a construction contract is submitted to DCM for review. O/A Agreement and construction contract reviews can begin once the fees have been paid. See User Fees webpage for payment information.
  • All projects require a DCM Inspector-facilitated pre-construction conference which can be scheduled after the Permit Fee is paid. A pre-construction conference can occur once the Inspector receives a copy of the fully executed construction contract and notice to proceed from DCM's office. Benchmarks must then be met for required inspections as listed in the Pre-Construction Conference Checklist.
  • For more detailed instructions than listed below, and for plan review and inspections requirements, see DCM's Manual of Procedures.

Forms

Brief Instructions


Owner/Architect/Engineer Documents


Include 1 copy with each plan review submittal.
For reference, does not need to be submitted.
For reference, does not need to be submitted.
Submit 5 originals, each notary sealed.
Entire E-Verify Memorandum of Understanding (MOU)
Submit 5 copies of Architect's/Engineer's MOU.
B-4: Amendment to O/A Agreement - updated August 2020
Submit 5 originals.
Submit 1 copy with each Amendment original.
Required on projects with a $100,000 contract or more.

Construction Administration Documents


For reference, does not need to be submitted.
For reference, does not need to be submitted.
Submit 6 copies.
May be used in lieu of a cashier’s check.
Submit 6 copies, notary seal must show.
For reference, does not need to be submitted.
Submit 6 originals.
Submit 6 originals, each notary sealed, with original power of attorney.
Submit 6 originals, each notary sealed, with original power of attorney.
For reference, does not need to be submitted.
Give Article 37 to contractor's ins. rep; submit 6 copies of contractor's ins. certificate.
Submit 6 originals, each notary sealed.
For reference.
Entire E-Verify Memorandum of Understanding (MOU)
Submit 6 copies of contractor's MOU.
For reference, does not need to be submitted.
For use as needed.
For reference, does not need to be submitted.
C-12: Contract Change Order - updated August 2020
Submit 6 originals.
Submit 6 originals.
Submit 4 copies.
Submit 4 copies, contractor may use own form.
Submit 1 copy with each B-13 copy.
Submit 4 copies; each copy with all attachments.