Fully Locally-Funded Public K-12 School Projects
Fully locally-funded definition: A project for which the funding is derived from the resources of the local Awarding Authority/Owner, including
but not limited to federal and local funds, grants and donations (no state bond issue funds such as PSCA are involved).
Fully locally-funded public K-12 (including charter) school projects are administered by DCM's Plan Review Division and Project Inspection Division, and
are not administered by DCM's Contract Administration Division.
- When a public K-12 project is fully locally-funded, the forms listed below must be used during the entire project.
- Agreements Between Owner and Architect (O/A Agreements), amendments, construction contracts and change orders of such projects are administered by the State
Department of Education (SDE), LEA Auxiliary Services, School Architect's Office,
334-694-4602. Designers submit such fully locally-funded public K-12 contract documents to the School Architect's Office (via the DocuSign links provided below) for review and approval, and DCM automatically receives a fully-executed copy.
- Flat non-password-protected pdfs (link temporarily down) of construction admin. documents are available for use in project manuals.
- If a K-12 project begins with local funds and during the project is awarded partial or full PSCA funding, PSCA forms
must be used for the remainder of the project. Contract adminstration transfers from SDE to DCM's Contract Administration Division.
Contact DCM Contract Administration Division for assistance with completing documents required to convert fully locally-funded projects to PSCA.
Plan Review Submittals, Pre-Construction Conferences, Inspections, and Fees
Plans and specifications of all K-12 projects must be submitted to DCM for review, regardless of estimated construction cost.
All public K-12 projects require a DCM pre-construction conference and DCM inspections, regrdless of estimated construction cost.
- K-12 projects estimated over $750,000.00:
- A plan review can commence upon DCM's receipt of all required items including a completed B-1: Transmittal form and
the Plan Review Fee payment (see Manual of Procedures - Chapter 3: Submittal Requirements & Procedures for Plan Review,
plan review submittal highlights, and User Fees webpage). DCM's approval of the final submittal must be
obtained, as well as DCM's approval of submittals of any Required Actions noted on the Project Comment Letter issued by DCM for the final submittal review must be obtained, prior to
receipt of bids.
- The pre-construction conference can be scheduled after the Permit Fee
payment is received. The pre-construction conference can occur once the construction contract is fully-executed. Benchmarks must then be met for required inspections listed in the
Pre-Construction Conference Checklist including periodic and special inspections when applicable, final inspections, and
- Fully locally-funded K-12 projects for capital improvement, alterations, additions, repair, or maintenance of heating, ventilation, and air conditioning systems
or any alterations, additions, repair, or maintenance of a roof, estimated at $750,000.00 or Less:
- A plan review can commence upon DCM's receipt of all required items including a completed B-1: Transmittal
form (see Manual of Procedures - Chapter 3: Submittal Requirements & Procedures for Plan Review,
and plan review submittal highlights). $750K or Less projects are exempt from Plan Review Fees. DCM's Project Comment Letter for the
Final submittal must be obtained, prior to receipt of bids.
- The pre-construction conference can be scheduled once the construction contract is fully-executed. Benchmarks must then be met for required inspections listed in the
Pre-Construction Conference Checklist including periodic and special inspections when applicable, final inspections,
and year-end inspections. $750K or Less projects are exempt from Permit Fees.
Forms: Paperless Process with Electronic Signatures
As of 10/01/22, all fully locally-funded K-12 projects' O/A Agreements, Amendments, Construction Contracts and Changes Orders must be submitted electronically through the following links.
Exception: any forms submitted on paper prior to 10/01/22 will be processed to completion on paper. The links are only for the use of the Lead Design Professional Firm to initiate the paperless process.