Project Types and Current Forms
As of 09/01/23, paperless submittals are required for contracts, plan reviews, invoices, payment applications, and substantial completion certificates; use the DocuSign links provided on the following project-subtype webpages.
Plan Review Submittal Highlights (all project types)
- All project types and funding: A completed B-1: Transmittal form
must be included with each submittal of plans and/or specifications. Storm damage: If the AL Division of Risk Management (DRM) is the insurer,
include the DRM claim #, if any, on B-1 transmittals.
- Pdfs of submittals may be emailed to firstname.lastname@example.org or delivered on a jumpdrive. Only one submittal per email is allowed; in other words, multiple
submittals are not allowed on one email. The pdfs must include the entire
submittal such as the B-1 transmittal, drawings, any project manual, addenda narrative, ASI narrative, COMcheck, response letter and the project
comment letter to which it is responding. See additional pdf requirements on pages 3-4 of Chapter 3:
Submittal Requirements & Procedures for Plan Review of the Manual of Procedures.
- Seal requirements for Final and Revised Final submittals:
- The specification cover sheet must bear the primary design professional’s seal. The seals, dates, and signatures of all engineering disciplines must appear in the project manual.
- All architectural drawings, ASDs, additional specifications, etc., must bear the architect's seal.
- All engineering drawings, ASDs, additional specifications, etc., must bear the seals, dates, and signatures of all engineering disciplines.
- Seal requirements for addenda and ASI submittals:
- All addenda and ASI’s are an integral part of the construction documents and must be submitted to DCM for review and approval upon
publication. All narratives and supplemental drawings must be sealed by the project architect as required by the Board for Registration
of Architects. Supplemental engineering drawings and/or specifications included with addenda must be sealed, signed and dated to comply
with the State of Alabama Engineers Licensure Law, Administrative Code Chapter 330-X-11-.03(2).
- Any submittal for a Rebid, Revised Scope, Value-Engineered Item, or other Owner-Requested Change must include a narrative of explanation from the Lead Design Professional.
- Clouding of revisions helps speed reviews.
- DCM does not review RFIs, shop drawings, nor conformance sets.
- For detailed Plan Review Submittal instructions see Manual of Procedures - Chapter 3:
Submittal Requirements & Procedures for Plan Review.
- Plan Review Fee payment information is available on the User Fees webpage.
User Fees Calculation Worksheets (see User Fees webpage for online payment options)
DCM's PDF Forms - Use, Security and Formatting
- DCM’s pdf documents work best when opened with the most recent version of the free Adobe Acrobat Reader and when opened from a user's device instead of an internet browser. First download a pdf from the DCM website
onto your computer, then open the pdf from your computer and use the document (fillable pdf fields may not work/save correctly when opened and used on an internet browser).
After entering data into fillable fields, users can perform a File>Save function onto their computers, then re-open and re-edit the document.
- As of September 1, 2020, DCM pdf Forms have been reformatted so that a user may download current forms onto their device, open a form and click into a fillable field
then concurrently select the "Control/Ctrl" and "e" keys on their keyboard which should open a Form Field Text Properties toolbox. In general, except for dedicated $ value
fields, the text of fillable fields is formattable. Note for Mac users: this function may not work in Mac Preview, but it should work if a user downloads a pdf to their device,
opens a pdf from their device with Adobe Reader, clicks into a fillable field and then concurrently selects "CMD" and "e" or "Ctrl" and "e" depending on the Mac and Reader versions.
- Users may wish to set fillable-field text before forwarding a document for signature. To "flatten" the document and disable further use of the fillable fields,
in Adobe Reader perform a File>Print function, then select Printer>Microsoft Print to PDF (or the equivalent Mac function), select Print, then on the Save PDF File As screen that may be minimized on the
taskbar: select the save location and change the document name if preferred to keep both editable and non-editable versions. As a further precaution users with pdf-editing
software may set a password to be required for edits. Please note that setting text into a flattened .pdf and setting a password is not a guarantee against edits by
other users with pdf-editing and password-stripping software.
- Most of DCM's fillable forms are password-protected in order to lock permanent text into place for legal purposes; the fillable fields of such forms are usable in Adobe Reader.
Except for "Sample" forms, DCM cannot provide fillable forms that are not password-protected. DCM recognizes that password-protection renders multiple forms resistant
to combinations into one pdf and might render them difficult to use in non-Adobe software; therefore flat non-fillable and non-password-protected pdfs
are available on the State Agency, PSCA-funded, and Public K-12
project webpages for use by spec. writers in project manuals.
- 2001/2006 Forms may be used for projects with O/A Agreements dated 2001 - July 31, 2020; however, DCM strongly
encourages the use of current post-2020 Forms for projects with O/A Agreements dated earlier than August 1, 2020.