Fully Locally-Funded Public University Projects
Fully locally-funded definition: A project for which the funding is derived from the resources of the local Awarding Authority/Owner, including
but not limited to federal and local funds, grants and donations (no state bond issue funds such as PSCA are involved).
Fully locally-funded public university projects are administered by DCM's Plan Review Division and Project
Inspection Division, and are not administered by DCM's Contract Administration Division.
Plan Review Submittals, Pre-Construction Conferences, Inspections, and Fees
Plans and specifications of all four-year public University projects must be submitted to DCM for review, regardless of estimated construction cost.
All four-year public University projects require a DCM pre-construction conference and DCM inspections, regardless of estimated construction cost.
- Four-year public University projects estimated over $750,000.00:
- A plan review can commence upon DCM's receipt of all required items including a completed B-1: Transmittal form (see Manual of Procedures - Chapter 3: Submittal Requirements & Procedures for Plan Review,
plan review submittal highlights, and User Fees webpage). DCM cannot issue a Project Comment Letter unless any required Plan Review Fee has been paid. DCM's approval of the final submittal must be
obtained, as well as DCM's approval of submittals of any Required Actions noted on the Project Comment Letter issued by DCM for the final submittal review must be obtained, prior to
receipt of bids.
- If the project involves a storm shelter, see DCM Bulletin #23-03: Updated Guidance on
Mandatory Storm Shelters in New Buildings of Public Universities (Act 2012-554) dated 11/23/22, and note that the following three documents must be included in the
project manual submitted for final plan review: DCM Form B-15: Owner’s Statement of Responsibility for
Tornado Storm Shelter (Hurricane Shelter Where Applicable), DCM Form C-17: Contractor’s Statement of Responsibility for Construction
of Tornado Storm Shelter (Hurricane Shelter Where Applicable), and DCM Form B-14: Certification of Structural
Observations. Submittal instructions for completed DCM Forms C-17 and B-14 are provided at the bottom of the Forms.
- The pre-construction conference can be scheduled after the Permit Fee
payment is received. Benchmarks must then be met for required inspections listed in the
Pre-Construction Conference Checklist including periodic and special inspections when applicable, final inspections, and
year-end inspections. The C-13: Certificate of Substantial Completion for Greater than $750K Form must be used for such projects.
- Fully locally-funded Four-year public University projects for capital improvement, or alterations, additions, repair, or maintenance of heating, ventilation, and air conditioning
systems or any alterations, additions, repair, or maintenance of a roof, with both a certified estimate after design completion of $750,000.00 or Less and a contract awarded on or after
Contract Documents, and Sales and Use Tax
- Fully locally-funded public university projects use contract documents as deemed appropriate by the Owner, who may use DCM forms (we suggest DCM's
State Agency forms which have contract page headings and signature lines you would need to modify) with the permission of
DCM Director Lee Desmond, email@example.com. DCM does not
modify forms for such use.
- Partially or fully Public School and College Authority (PSCA)-funded university projects
are administered by DCM's Contract Administration Division, Plan Review Division and Project Inspection Division. PSCA forms must be used during
PSCA-funded projects and submitted to DCM; see DCM's PSCA webpage for guidance on such projects.
- A Sales and Use Tax Certificate of Exemption for a Government Entity Project administered by the Alabama Department of Revenue must be acquired
separately by the Owner, General Contractor and Subcontractors per Act 2013-205 for each project.
Schoolhouses are within DCM's Jurisdiction; Definition per Alabama Administrative Code 355-12-1.04
"Schoolhouses: Any building or other structure erected or acquired by the public schools of Alabama and also shall mean any private building in which 25 or more persons are congregated
regularly for the purpose of instruction in any branch of knowledge."