Fully Locally-Funded State Agency Project Forms

Fully locally-funded definition: A project for which the funding is derived from the resources of the local Awarding Authority/Owner, including but not limited to federal and local funds, grants and donations (no state bond issue funds are involved).

Fully locally-funded State agency projects are administered by DCM's Contract Administration Division, Plan Review Division and Project Inspection Division. State agency projects may also be supervised by DCM's Project Management Division when applicable, see assigned agencies.

Form Use and Contract Document Administration Fee

  • Architectural/Engineering Firms:
    • Spec. writers: Flat non-password-protected pdfs of State Agency-owned projects' construction administration documents are available for use in project manuals.
    • Document admin: As part of owners' payments to lead design professionals (LDP) for Service D-Construction Contract Procurement and Service E-Construction Contract Administration, it is the responsibility of the LDP to prepare the construction contract with bond forms, any change order with justification form and supporting documentation, the certificate of substantial completion with attachments, and deliver them to the contractor for execution. The LDP is also responsible for preparing other documents such as the final payment checklist with attachments. It is the responsibility of the LDP to ensure attachments from contractors such as executed bonds, insurance certificates, back-up for change orders, and executed roof warranties are complete and meet the requirements of the Manual of Procedures.
  • The Contract Document Administration Fee-O/A must be paid by the time an Agreement Between Owner and Architect (O/A Agreement) is submitted to DCM for review. The Contract Document Administration Fee-CC and the Permit Fee must be paid by the time a construction contract is submitted to DCM for review. O/A Agreement and construction contract reviews can begin once the appropriate fees have been paid. See User Fees webpage for payment information.
  • Storm damage: If the AL Division of Risk Management (DRM) is the insurer, include the DRM claim #, if any, on O/A Agreements.

Plan Review Submittals and Plan Review Fee

  • The plans and specifications for State Agency projects must be submitted to the DCM Technical Staff for review. DCM's approval of the final submittal must be obtained, as well as DCM's approval of submittals of any Required Actions noted on the Project Comment Letter issued by DCM for the final submittal review must be obtained, prior to the receipt of bids. A plan review can commence upon DCM's receipt of all required items including a completed B-1: Transmittal form, and the Plan Review Fee payment; see Manual of Procedures - Chapter 3: Submittal Requirements & Procedures for Plan Review webpage, helpful plan review submittal highlights, and the User Fees webpage. Storm damage: If the AL Division of Risk Management (DRM) is the insurer, include the DRM claim #, if any, on B-1 transmittals.

Pre-Construction Conference, Inspections and Permit Fee

  • All State Agency projects require a DCM Inspector-facilitated pre-construction conference which can be scheduled after the Permit Fee is paid; see User Fees webpage for payment information. The Permit Fee and CDA Fee-CC must be paid by the time a construction contract is submitted to DCM for review. A pre-construction conference can occur once the Inspector receives a copy of the fully executed construction contract and notice to proceed from DCM's office. Benchmarks must then be met for required inspections as listed in the Pre-Construction Conference Checklist. For more details, see DCM's Manual of Procedures.

Special Circumstances

Public School and College Authority (PSCA)

  • When a State Agency project is partially or fully PSCA-funded, PSCA forms must be used during the project (instead of state agency standard forms) and submitted to DCM; see DCM's PSCA webpage for guidance.

Forms: Paperless with Electronic Signatures

  • Fully locally-funded projects of State Agencies not subject to Contract Review Permanent Legislative Oversight Committee:
    The following links are only for the use of the Lead Design Professional Firm which initiates the paperless process:
  • Fully locally-funded projects of State Agencies subject to Contract Review Permanent Legislative Oversight Committee (CRPLOC):
    CRPLOC has not granted approval for the process of electronic submission of contracts to itself. Currently, per CRPLOC, contracts of State Agencies subject to CRPLOC must continue to be submitted in paper format; select the following "Forms: Pdfs and Excel Documents for Paper Process" button. If you’re unsure whether or not a state agency is subject to CRPLOC, consult the State Agency’s legal counsel.

Forms: Pdfs and Excel Documents for Paper Process

Forms

Brief Instructions for Architects/Engineers


Owner/Architect/Engineer Documents

(For more detailed instructions, see DCM's Manual of Procedures)

Include 1 copy with each plan review submittal.
For reference, does not need to be submitted.
Due before O/A Agreement is reviewed by DCM.
Submit 5 originals.
For reference, does not need to be submitted.
Give Article 13 to architect's ins. rep; submit 5 copies of architect's ins. certificate.
Submit 5 originals, each notary sealed.
Submit 5 copies of Architect's/Engineer's entire MOU.
Owner required to apply for a certificate on each project.
Submit 5 originals.
Submit 1 copy with each Amendment original.
Submit 5 originals.

Construction Administration Documents


For reference, does not need to be submitted.
For use as needed.
Submit 6 copies.
May be used in lieu of a cashier’s check.
Submit 6 copies, notary seal must show.
For reference, does not need to be submitted.
Due before Construction Contract is reviewed by DCM.
Due before Constr. Contract is reviewed by DCM, and before scheduling pre-con.
Submit 6 originals.
Submit 6 originals, with original power of attorney.
Submit 6 originals, with original power of attorney.
Give Article 37 to contractor's ins. rep; submit 6 copies of contractor's ins. certificate.
Submit 6 originals, each notary sealed.
Submit 6 copies of contractor's entire MOU.
Contractor required to apply for a certificate on each project.
Required on projects with a $100,000 contract or more.
For reference.
For use as needed.
Submit 6 originals.
Submit 6 originals.
Submit 4 originals.
C-10SOV: Schedule of Values - updated October 2021
Submit 4 copies.
C-10SM: Inventory of Stored Materials - updated October 2021
Submit 4 copies.
Submit 4 copies, contractor may use own form.
Submit 1 copy with each B-13 copy.
Submit 4 copies; each copy with all attachments.
Submit 1 original with each B-13 copy.
Submit 1 original, if required by Owner, with each B-13 copy.
Submit 1 original with each B-13 copy.