Division of Construction Management

Fully Locally-Funded State Agency/Authority Projects

Fully locally-funded definition: A project for which the funding is derived from the resources of the local Awarding Authority/Owner, including but not limited to federal and local funds, grants and donations (no state bond issue funds such as PSCA are involved).

Fully locally-funded State Agency/Authority projects are administered by DCM's Contract Administration Division, Plan Review Division and Project Inspection Division. State Agency/Authority projects may also be supervised by DCM's Project Management Division when applicable, see assigned agencies.

Form Use and Contract Document Administration Fee

Architectural/Engineering Firms:
- Spec. writers: Flat non-password-protected pdfs of State Agency-owned projects' construction administration documents are available for use in project manuals.
- Document admin: As part of owners' payments to lead design professionals (LDP) for Service D-Construction Contract Procurement and Service E-Construction Contract Administration, it is the responsibility of the LDP to prepare the construction contract with bond forms, any change order with justification form and supporting documentation, the certificate of substantial completion with attachments, and deliver them to the contractor for execution. The LDP is also responsible for preparing other documents such as the final payment checklist with attachments. It is the responsibility of the LDP to ensure attachments from contractors such as executed bonds, insurance certificates, back-up for change orders, and executed roof warranties are complete and meet the requirements of the Manual of Procedures.
The Contract Document Administration Fee-O/A must be paid by the time an Agreement Between Owner and Architect (O/A Agreement) is submitted to DCM for review. The Contract Document Administration Fee-CC and the Permit Fee must be paid by the time a construction contract is submitted to DCM for review. O/A Agreement and construction contract reviews can begin once the appropriate fees have been paid. See User Fees webpage for payment information.
Storm damage: If the AL Division of Risk Management (DRM) is the insurer, include the DRM claim #, if any, on O/A Agreements.

Plan Review Submittals and Plan Review Fee

The plans and specifications for State Agency projects must be submitted to the DCM Technical Staff for review. DCM's approval of the final submittal must be obtained, as well as DCM's approval of submittals of any Required Actions noted on the Project Comment Letter issued by DCM for the final submittal review must be obtained, prior to the receipt of bids. A plan review can commence upon DCM's receipt of all required items including a completed B-1: Transmittal form; see Manual of Procedures - Chapter 3: Submittal Requirements & Procedures for Plan Review webpage, helpful plan review submittal highlights, and the User Fees webpage. DCM cannot issue a Project Comment Letter unless any required Plan Review Fee has been paid. Storm damage: If the AL Division of Risk Management (DRM) is the insurer, include the DRM claim #, if any, on B-1 transmittals.

Pre-Construction Conference, Inspections and Permit Fee

All State Agency projects require a DCM Inspector-facilitated pre-construction conference which can be scheduled after the Permit Fee is paid; see User Fees webpage for payment information. The Permit Fee and CDA Fee-CC must be paid by the time a construction contract is submitted to DCM for review. A pre-construction conference can occur once the Inspector receives a copy of the fully executed construction contract and notice to proceed from DCM's office. Benchmarks must then be met for required inspections as listed in the Pre-Construction Conference Checklist. For more details, see DCM's Manual of Procedures.

Special Circumstances

Public School and College Authority (PSCA)

When a State Agency project is partially or fully PSCA-funded, PSCA forms must be used during the project (instead of state agency standard forms) and submitted to DCM; see DCM's PSCA webpage for guidance.

Forms: Paperless with Electronic Signatures, for Fully Locally-Funded State Agency/Authority Projects

Links which are only for the use of the Lead Design Professional Firm to initiate the paperless process:

State Agencies and Authorities subject to Contract Review Permanent Legislative Oversight Committee:
Agreement Between Owner and Architect (Contract Review Report, Governor's Additional Questions, Immigration Statement, DCM Forms B-2, B-2A, B-1A, & B-3A, Beason-Hammond Certificate, Contract Review Manual)

State Agencies and Authorities NOT subject to Contract Review Permanent Legislative Oversight Committee:
Agreement Between Owner and Architect (DCM Forms B-2, B-2A, B-1A, B-3A)
Amendment link coming soon.

State Agencies and Authorities subject to Contract Review Permanent Legislative Oversight Committee:
Amendment (Contract Review Report, Governor's Additional Questions, Immigration Statement, DCM Forms B-4, B-1A & B-4A, Contract Review Manual)

State Agencies and Authorities NOT subject to Contract Review Permanent Legislative Oversight Committee:
Amendment (DCM Forms B-4, B-1A, B-4A.)

Lead Design Professional's Invoice (attachment of DCM Form B-5A, or LDP's invoice form provided it includes all requested information and statements of DCM Form B-5A)

Construction Contract for projects with a contract sum of $100,000.00 or more (DCM Forms C-5, C-6, C-7, C-8, B-1A, B-7A; includes required Payment & Performance Bonds)

Construction Contract for projects with a contract sum of less than $100,000.00 (DCM Forms C-5, C-8, B-1A, B-7A; without Payment & Performance Bonds)

Change Order for contracts with an original sum of $100,00.00 or greater, and with a Change Order Additive Cumulative Amount (this change order amount plus any previous change order amounts) Exceeding 10% of original Contract Sum; shall be routed to the Contractor's Surety and to the Owner's Legal Counsel. May be used for all Change Order amounts, and may include a change-of-days. (DCM Forms C-12, B-11).

Change Order for contracts with an original sum of less than $100,00.00, and with a Change Order Additive Cumulative Amount (this change order amount plus any previous change order amounts) Exceeding 10% of original Contract Sum; shall be routed to the Owner's Legal Counsel. May be used for all Change Order amounts, and may include a change-of-days. (DCM Forms C-12, B-11).

Change Order for contracts with any original sum, and with a Change Order Additive Cumulative Amount (this change order amount plus any previous change order amounts) of 10% or less of original Contract Sum; shall be routed to the Contractor's Surety. May include a change-of-days. (DCM Forms C-12, B-11).

Change Order for contracts with any original sum, and with a Change Order Negative $ Amount and/or a Change-of-Days (DCM Forms C-12, B-11).

Link which is only for the Construction Contractor Company to initiate the paperless process:

Contractor's Payment Application (DCM Form C-10, attachment of DCM Form C-10SOV, and attachment(s) when required of DCM Forms C-10SM, C-11, C-9, C-13, C-14, C-18, C-19, C-20)

Link which may be initiated by the Lead Design Professional Firm or the Construction Contractor Company:

Certificate of Substantial Completion (DCM Form C-13; initiate the Certificate PowerForm after Substantial Completion is declared Accepted at a Final Inspection meeting and you have received the DCM Inspector's Final Inspection report. Do not initiate the Certificate PowerForm prior to those two events.)

Forms: Pdfs and Excel Documents, for Reference and for use as Attachments transmitted via above DocuSign links